Who we are

We are William Reed.

We are the leading expert in the global Food & Drink industry.

From manufacturing through to retail and hospitality – we provide the inspiration, insight and connections to power our customers’ success.

Our specialists are deeply engaged in their markets and are recognised as the most trusted professionals in their field.

For 160 years, our diverse portfolio of trusted brands has delivered the information our clients need, reaching audiences through outstanding digital media, insights, prestigious awards, innovative exhibitions, events and print.

Fulfilling our role in the 21st century has meant harnessing digital channels to deliver insightful journalism and high-value data to businesses the world over. Guided by our Mission & Values, our Group’s activities now include category defining digital and print media, innovative business events and conferences, prestigious awards and informative conferences. We offer compelling research and powerful insights to our customers as well as providing recruitment and e-learning solutions within our core markets.

Position

We have an exciting opportunity for an Events Manager to join our team, working across our Morning Advertiser, BigHospitality and MCA brands. The Events Manager manages events in the capacity of project leader, playing an active role in overseeing the necessary work to deliver the event. The Events Manager takes an active role in ensuring the smooth running of the event and must be able to deal with any issues on site in a calm and professional manner.

In consultation with the Group Events Manager, the Event Manager will ensure the events they lead on are kept current and are perceived as credible within the industries they serve. The jobholder must be passionate about making the events happen, pushing their projects forward to ensure year-on-year improvement in every aspect.

Requirements

Key Responsibilities:

Budget –

  • Draft Events budgets where applicable for approval by Group Events Manager/Managing Director
  • Sign off invoices up to agreed sign off limit

Critical Path –

  • Create a critical path, manage the critical path and hold regular client update meetings.
  • Where required, generate an awareness and marketing campaign leading up to an event in conjunction with the marketing team and see through to launch to incorporate editorial coverage with the client
  • Ensure all elements are carried out on time and in accordance with the critical path

Venue –

  • Carry out venue research where required, negotiate rates and request contract for internal approval. Manage this process
  • Decide on the menu with the client; attend menu tasting if required

Judging –

  • Manage the judging/voting and ensure all results/quotes are correctly documented

AV/Production –

  • Manage AV on applicable events
  • Become a primary contact for all contractors

Entertainment –

  • Take a brief and book entertainment and presenters, hostesses, theming where required
  • Devise Creative elements

Speakers –

  • Manage speakers at conferences

Ceremony –

  • Write running order and script/Run of Show

Sponsors –

  • Become a primary contact for sponsors and be actively involved in client activation management where applicable.
  • Manage sponsors activations where required

PR –

  • Work with PR team where required

At Events –

  • Manage the venue
  • Ensure all activations are set up where agreed – bars, tables etc
  • Manage the AV team
  • Run the rehearsal
  • Act as primary contact for and brief presenters and cabaret
  • Run briefings for finalists and sponsors
  • Remain at event until close
  • Manage other members of the team
  • Troubleshoot / solve any issues

Post Event –

  • Chair the debrief
  • Book venue for following year
  • Brief marketing on feedback
  • Update budget and consolidate with accounts

General –

  • Actively brief Group Events Manager as requested
  • Attend internal/external meetings where required
  • Write Event Risk Assessment where required
  • Approve all correspondence with entrants, guests, sponsors and judges
  • Generate/approve copy for tickets/guest lists/certificates
  • Attend F2F Meetings
  • Manage any online developments on relevant events

Required Skills and Experience

  • Effective multi-tasking, planning and time management to ensure all deadlines are met
  • High level of accuracy with an eye for detail
  • Creative thinker; contributing innovative ideas to deliver dynamic events
  • Enthusiastic, self-motivated, pro-active and outgoing
  • Ability to work both independently, using own initiative and as part of a team
  • Excellent communication and interpersonal skills as the role involve building relationships with internal colleagues across the department, as well as external third parties
  • Passionate
  • Ability to work calmly under pressure and deal with onsite issues quickly and efficiently
  • Understanding of commercials

Other information

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We have offices in Gatwick and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Crawley office and to work remotely for the rest of the week.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

COMPANY BENEFITS INCLUDE

  • Competitive Salary
  • 25 days annual leave in addition to bank holidays
  • Contributory Pension
  • Life Assurance Scheme
  • Group Income Protection
  • Opportunity to participate in the Company’s Agile Working Policy

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