Who we are

We are William Reed.

We are the leading expert in the global Food & Drink industry.

From manufacturing through to retail and hospitality – we provide the inspiration, insight and connections to power our customers’ success.

Our specialists are deeply engaged in their markets and are recognised as the most trusted professionals in their field.

For 160 years, our diverse portfolio of trusted brands has delivered the information our clients need, reaching audiences through outstanding digital media, insights, prestigious awards, innovative exhibitions, events and print.

Fulfilling our role in the 21st century has meant harnessing digital channels to deliver insightful journalism and high-value data to businesses the world over. Guided by our Mission & Values, our Group’s activities now include category defining digital and print media, innovative business events and conferences, prestigious awards and informative conferences. We offer compelling research and powerful insights to our customers as well as providing recruitment and e-learning solutions within our core markets.

Position

William Reed is actively recruiting for an experienced Accounts Assistant – Purchase Ledger to join our busy finance team in our head office in Crawley, West Sussex. This role is available as a 6 month fixed term contract with the potential to become a permanent role.

We are looking for someone bright, enthusiastic and who has exceptional communication skills as you will be speaking with internal stakeholders and external clients. Previous office experience is essential and any accounts experience is highly desirable.

This role is managed by the AP & Payroll manager.

Requirements

Key Responsibilities:

Purchase Ledger:

  • Coding of non-PO invoices via V1 system for internal approval.
  • Raise and resolve queries internally and externally, to include resolving ad hoc queries on the invoice workflow system.
  • Setting up new supplier requests on the workflow system.
  • Follow up internal approvals on the invoice workflow system.
  • Reconciling supplier accounts for all companies.
  • Managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries.

Payments:

  • Preparation of weekly BACS payment runs.
  • Preparation of weekly foreign payment runs.
  • Responsible for other ad hoc payments.

Expenses:

  • Checking and uploading staff expenses for the group via the online system, ‘Expensify’.
  • Ensuring company expense policies are adhered to.
  • To be a ‘super-user’ for Expensify, providing training where necessary and setting up new employees.

Other:

  • Providing cover for Cashiering role at peak times and during annual leave.
  • Maintain a high level of internal and external customer service.
  • Responsible for updating and managing the William Reed coding and authorisation policy.
  • Other ad hoc administration and finance duties as required to support the finance team.
  • Preparing and maintaining Purchase Ledger manuals.

Experience and Skills Required

  • Previous experience in a high volume, multi-currency environment for example in a similar publishing/events company.
  • Ideally experience will have been gained in a small-mid sized business
  • Proficient in accounting software, preferably SUN.
  • Excellent communication skills essential
  • Experience of Invoice workflow systems, Expensify, online expenses management systems, desirable.
  • Ability to prioritise and organisational skills essential.
  • Experience in implementing new accounting and PO system desirable.

Other information

William Reed has been providing market leading business information for over 150 years. From our origins in grocery, we have expanded across food and drink and into new sectors, including pharmaceuticals and cosmetics.

Fulfilling our role in the 21st century has meant harnessing digital channels to deliver insightful journalism and high-value data to businesses the world over. Guided by our Mission & Values, our Group’s activities now include category defining digital and print media, innovative business events and conferences, prestigious awards and informative conferences. We offer compelling research and powerful insights to our customers as well as providing recruitment and e-learning solutions within our core markets.

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We have offices in Gatwick and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Crawley office and to work remotely for the rest of the week.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

COMPANY BENEFITS INCLUDE

  • Competitive Salary
  • 25 days annual leave in addition to bank holidays
  • Contributory Pension
  • Life Assurance Scheme
  • Group Income Protection
  • Opportunity to participate in the Company’s Agile Working Policy

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